There will be a limited number of fan club tables available at Celebration 2016 for unofficial, regional, and international fan clubs and similar fan organizations. These tables will allow clubs to promote their organizations to other Star Wars fans and to act as a central location for club activities at Celebration 2016.
Clubs that qualify will be supplied with one (1) approximately 2-meter table, two chairs, one standard electrical outlet, and a space approximately 3 meters wide by 3 meters deep at no cost to them. Clubs will also receive four exhibitor badges at no cost to them. Clubs will be responsible for costs for any additional booth furnishings and will be asked to make specific arrangements with the facility or the official decorator for further utilities or other equipment at the prevailing rate. The fan table locations are yet to be determined but will likely be part of a larger Celebration Experience Exhibit Hall.
Fan club tables must be staffed by at least one person who represents the group at all times during the hours that the hall is open. The tentative hours for the Celebration Experience Exhibit Hall during Celebration 2016 are:
Fan club tables are strictly for promoting fan club activities and outreach. No club will be allowed to sell merchandise or services from their table.
All free give-aways, printed materials, banners, and signage created by fan clubs that are accepted to be part of Celebration 2016 must be approved by the show in advance before printing and creation. Fan tables with unapproved give-aways or materials will not be allowed to set up.
Have you read everything up until now and feel you're a match for a fan table at Celebration 2016? Excellent. Fan clubs wishing to have a Celebration 2016 fan club table must complete the application at this document's close by 11:59 PM EST December 15, 2015 and return it to:
PO Box 29901
San Francisco, CA 94129
Or email all application materials to Mr. Vilmur at firstname.lastname@example.org by the same date.
Star Wars Celebration 2016 will not start responding to fan table requests until February 15, 2016, and final decisions might not be made until February 28, 2016.
When completing your fan table application, please note we look for the following:
- Involvement and positive influence in the Star Wars fan community
- Quality of involvement per fan club member, not simply quantity of members
- Originality of club purpose; and exhibiting ideas and plans that will add to the Celebration 2016 experience for attending fans
Fan Prop applications and Fan Programming proposals are coming soon.
Thank you, and May the Force be with you!