Guidelines & Application for Fan Clubs at Star Wars Celebration Europe 2016

Fan Tables

There will be a limited number of fan club tables available at Celebration Europe for unofficial, regional, and international fan clubs and similar fan organizations. These tables will allow clubs to promote their organizations to other Star Wars fans and to act as a central location for club activities at Celebration Europe.

Clubs that qualify will be supplied with one (1) approximately 2-meter table, two chairs, one standard electrical outlet, and a space approximately 3 meters wide by 3 meters deep at no cost to them. Clubs will also receive four exhibitor badges at no cost to them.  Clubs will be responsible for costs for any additional booth furnishings and will be asked to make specific arrangements with the facility or the official decorator for further utilities or other equipment at the prevailing rate. The fan table locations are yet to be determined but will likely be part of a larger Celebration Experience Exhibit Hall.

Fan club tables must be staffed by at least one person who represents the group at all times during the hours that the hall is open. The tentative hours for the Celebration Experience Exhibit Hall during Celebration Europe are:

Friday 10:00am-7:00pm
Saturday 10:00am-7:00pm
Sunday 10:00am-5:00pm

Fan club tables are strictly for promoting fan club activities and outreach. No club will be allowed to sell merchandise or services from their table.

All free give-aways, printed materials, banners, and signage created by fan clubs that are accepted to be part of Celebration Europe must be approved by the show in advance before printing and creation. Fan tables with unapproved give-aways or materials will not be allowed to set up.

Have you read everything up until now and feel you're a match for a fan table at Celebration Europe?  Excellent. Fan clubs wishing to have a Celebration Europe fan club table must complete the application at this document's close by 11:59 PM EST December 15, 2015 and return it to:

Pete Vilmur
Lucasfilm
PO Box 29901
San Francisco, CA 94129
USA

Or email all application materials to Mr. Vilmur at fanevents@starwars.com by the same date.

Star Wars Europe will not start responding to fan table requests until February 15, 2016, and final decisions might not be made until February 28, 2016.

When completing your fan table application, please note we look for the following:

  • Involvement and positive influence in the Star Wars fan community
  • Quality of involvement per fan club member, not simply quantity of members
  • Originality of club purpose; and exhibiting ideas and plans that will add to the Celebration Europe experience for attending fans

Fan Prop applications and Fan Programming proposals are coming soon.

Thank you, and May the Force be with you!

Star Wars Celebration
Supporters

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