Your Tasks & Order Deadlines

WHAT TO DO AND WHEN TO DO IT

Click here for all VENDOR information and order forms. Double check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so please be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Vendors A-Z

All contact information and forms are located here.

Audio Visual

Contractor: Edith Grove Co., Ltd

Due: March 14, 2025

Booth Cleaning

Contractor: Chiba-ken Buil-Maintenance Coop.

Due: March 14, 2025

Ceiling Construction 

Contractor: Sakura International Inc. 

Due: March 7, 2025

Compressed Air Supply

Contractor: Yamazaki Kogyo Co., Ltd. 

Due: March 14, 2025

Customs/International Freight

Contractor: Phoenix Logistics and FairTrans

Due: Please refer here

Dangerous Materials for Exhibits and Demonstration (Including Fire and Hydrogen)

Contractor: Sakura International Inc. 

Due: March 7, 2025 

Electrical

Contractor: IIDA Electrical Works Co., Ltd. 

Due: March 7, 2025

Floor Construction

Contractor: Sakura International Inc. 

Due: March 28, 2025

Furnishings - Chairs, Tables, Etc.

Contractor: AZ Scene Corp.

Due: April 4, 2025

Internet/Technology and PC Rentals

Contractor: Kissei Comtec., Ltd. 

Due: March 14, 2025 

Interpreters and Translation Services 

Contractor: KIYO Corporation

Due: March 28, 2025

Rigging

Contractor: Sakura International Inc.

Due: March 7, 2025

Shell Booth and Additional Booth Furniture

Contractor: Sakura International Inc. 

Due: March 7, 2025

Water Supply

Contractor: Yamazaki Kogyo Co., Ltd.

Due: March 14, 2025

From time to time, exhibitors may be contacted by third parties purporting to sell data on the attendees of Star Wars Celebration. These offers are FRADULENT and are in no way connected with Star Wars Celebration, RX Global, or Lucas Film, Ltd. RX Global does NOT sell any attendee data and any such emails should be treated as spam. If you are ever in doubt about the authenticity of a potentially fraudulent offer related to Star Wars Celebration, please contact your Sales Representative.

Shipping and Customs

Phoenix International Business Logistics is the official provider of international shipping, customs brokerage, freight forwarding and related services for the show. It is the sole responsibility of the Exhibitor to adhere to customs and international guidelines.

The Exhibitor must insure that all documents are valid and complete, and procedures are followed correctly. Show Management will not be held liable for freight held up due to customs issues, duty payments or any other problems related to inbound and outbound international shipments.

Phoenix International Business Logistics handles freight into Japan, including custom clearance, etc. FairTrans will handle warehousing, as well as freight and delivery to the event.  

For US Exhibitors, Phoenix Logistics will be the single point of contact, and will liaise with FairTrans on their behalf.

US Exhibitors should contact Phil Hobson, at Phoenix Logistics directly: [email protected]

For NON-US Exhibitors, FairTrans will be their single point of contact.  

Non-US Exhibitors should contact FairTrans with all three email addresses included in their outreach.

[email protected]

[email protected]

[email protected]