Exhibitor Manual

Exhibitor Manual

GENERAL SHOW INFORMATION

EXHIBITOR APPOINTED CONTRACTOR (EAC)

MOVE-IN/MOVE-OUT/SHIPPING

I AM DRIVING AND UNLOADING EVERYTHING BY MYSELF IN MY PRIVATELY OWNED VEHICLE (POV).

Move-in of materials into the exhibit halls or the meeting rooms is restricted to the west side of the Facility.  No move-in is allowed through the Main Lobby area on the east side of the Facility.  Hotel Bellman carts are also prohibited in the lobby.  Please consult your Event Manager for specific instructions and detailed information regarding these restrictions.

GENERAL CONTRACTOR – FREEMAN

DISCOUNT PRICING ORDER DEADLINE – APRIL 26, 2022

FREEMAN is the Official General Contractor of STAR WARS Celebration and will maintain a full staff on-site at the Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check-in at this desk when they are ready to install their exhibits.  The person in charge of your exhibit should carefully inspect and sign for all work order forms.

VENDOR FORMS AND DEADLINES

WHAT TO DO AND WHEN TO DO IT

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

FREEMAN is the Official General Contractor of the STAR WARS Celebration and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.   

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.   

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

General questions please call (800) 334-8719 or email starwarsinquiry@reedexpo.com

Freeman Services

Discount Date – April 26, 2022

(Click “Freeman Services” above to access forms listed below)

(888) 508-5054 or (512) 982-4186

Booth Cleaning/Porter Service

Carpet

Display Cases

Domestic Shipping

Electric – General & 24 Hour

Furnishings – Chairs/Tables

General Contractor

Hanging Signs/Rigging

Installation/Dismantling

Labor

Material Handling

Plumbing

Rental Exhibits

Show Site Storage

Signs & Accessories

I NEED TO ORDER…

(Click on text to access forms)

CONTRACTOR

 

2022 DISCOUNT DATE

(If Applicable)

TELEPHONE

 

REACTION AV

May 10, 2022

(949) 600-8235

ARAMARK

PLEASE SEE FORM

(714) 765-8800

REACTION AV

May 10, 2022

(949) 600-8235

PIBL, INC

PLEASE SEE FORM

(908) 355-8900

Buttine Underwriters

PLEASE SEE FORM

(800) 964-4454

SMART CITY

PLEASE SEE FORM

(888) 446-6911

REACTION AV

May 10, 2022

(949) 600-8235

TBD

TBD

TBD

SMART CITY

PLEASE SEE FORM

(888) 446-6911